You run the whole back office yourself. Now you can have a team that works for you, and you stay in charge.
You're a solo coach or consultant. You do the client work, and you also handle the inbox, the calendar, invoices, follow-ups, research, and every small task that falls between them. With the AI Back Office Install, I set up your Back Office Team, built around how you work. Nothing is sent, posted, paid, or booked without your yes.
The problem isn't the client work
The client work is the part you're good at. What wears you down is everything around it: replies that pile up, a calendar that fills before you can protect your time, receipts you'll sort out later, and follow-ups you meant to send.
AI tools promise to help, but most of them leave you with one of two worries. Either it feels like a black box you don't control, or it sounds like a robot wrote it. Neither belongs in a business built on trust.
See what my Back Office Team hands me each morning
This is my own brief from the week I launched this offer.
An example morning brief from my own Back Office Team, with private details removed.
Your focus block today runs 10 AM to 1 PM. I'd use it on the pricing decision first, because the booking link and the contract review both depend on it.
Business
- New offer: decide the deposit, the launch price, and the timeline. This touches money, so it's your call.
- Booking link: you build this one yourself.
- Contract review: I can help you put together a shortlist of reviewers when you're ready.
- One-pager: it needs your one correction for the design assistant. I can pass it along if you approve that handoff.
Life
Personal blocks run 8 to 9:30 AM and 7 to 9 PM.
Waiting on me
- Working prices: approve them as final or adjust.
I checked every item against your notes. Nothing was dropped or added.
What you get: your Back Office Team, set up in tiers
You don't get one general chatbot. Each assistant has a defined job, and the team grows in tiers so you start with what you need.
Essentials: Organize my day
You start each morning knowing what matters first, with your inbox sorted and your calendar protected. Command Center hands you a morning brief like the one above.
Growth: Improve my client follow-through
Everything in Essentials, plus help keeping every lead and client conversation moving. Sales Manager keeps track of who needs a follow-up next.
Expanded Back Office: Coordinate several business functions
Everything in Growth, plus help with money, marketing, and checking your team's work, added in phases after discovery. CFO keeps an eye on what's coming in.
Founding-client price, for my first few clients: Essentials $997, Growth $1,997, Expanded Back Office from $3,500, with payment in full to start.
Taken as a whole, the install covers the back office beyond sales: admin, money, research, operations, and content.
Five things that make this different
1. A Back Office Team, set up in tiers. You always know which assistant does what.
2. You own it from day one. The account and everything in it are yours.
3. Approval first. Nothing is sent, posted, paid, or booked without your yes.
4. You pay for setup once. Ongoing care is a separate option, and you can say no to it.
5. Back office beyond sales. Admin, money, research, operations, and content are all included.
How the install works
1. Discovery call. I map how your back office runs today.
2. Proposal. You see the tier, the assistants, and the scope before anything starts.
3. Account check. I confirm your account is ready. You keep your passwords. I never hold them.
4. Install. I set up your Back Office Team and customize it to how you work.
5. Connections and routines. I add each one only after you approve it.
6. Testing. Your team does practice runs on examples you paste in. Nothing is sent live.
7. Handover walkthrough. I show you how to run your team yourself.
8. Care decision. You decide whether you want ongoing care.
Optional care
Care covers repairs, new routines or connections you approve, added phases, and regular reviews. It does not include running your business, sending messages for you, or legal or tax advice. If you say no to care, everything stays with you. Full terms are in the separate client agreement.
Your questions, answered
Am I locked in?
No. You own the account and everything in it from the first day. If you stop working with me, your Back Office Team stays with you.
What does it really cost each month?
The install is a one-time fee at the founding-client prices above. You'll need a Grok Bot subscription, which you pay directly to Grok Bot. Care is optional, and I'll walk you through it after the install.
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Will the AI act on its own?
Not without you. Your team drafts, sorts, and prepares work. Nothing is sent, posted, paid, or booked without your yes.
Will it sound like a robot?
I set up your assistants with how you write and what you never say, and you review every draft before it goes anywhere. The sample brief above shows what that output reads like.
Is this just more AI hype?
I don't promise saved hours or particular results. What you get is a defined Back Office Team, a clear set of steps, testing on your own examples, and full ownership.